Privacy Policy

Our Commitment to Your Privacy

At McLeod Workforce Solutions ("we," "our," or "us"), we understand that your privacy is paramount. As HR professionals, we are committed to maintaining the highest standards of confidentiality and data protection. We collect only the information that is absolutely necessary to provide our services and maintain it in the strictest confidence.

This Privacy Policy explains our minimal data collection practices and demonstrates our commitment to transparency. We collect and process your personal information only in accordance with applicable privacy laws and professional HR standards, including relevant data protection laws and regulations.

Data Protection Laws and Compliance

Professional HR Compliance Standards

As HR professionals, we adhere to the highest standards of data protection and confidentiality. Our practices comply with all applicable federal, state, and international data protection laws and regulations.

Applicable Data Protection Laws

Federal and State Privacy Laws

We comply with all applicable federal and state privacy laws and regulations that govern the collection, use, and protection of personal information in the jurisdictions where we operate.

Maintain strict confidentiality of all personal information
Implement appropriate administrative, physical, and technical safeguards
Ensure secure transmission and storage of data
Provide training on privacy compliance to our team

State-Specific Privacy Laws

We comply with applicable state privacy laws in the jurisdictions where we do business, including but not limited to:

District of Columbia data protection laws
Maryland Online Data Privacy Act (MODPA)
Virginia Consumer Data Protection Act (VCDPA)
Other applicable laws for jurisdictions where we do business

Professional HR Standards

As certified HR professionals (SHRM-CP), we adhere to professional standards and ethical guidelines:

SHRM Code of Ethics and Professional Responsibility
HRCI Code of Ethics
Professional confidentiality standards
Industry best practices for data protection

Continuous Compliance Monitoring

We regularly review and update our privacy practices to ensure compliance with evolving data protection laws and regulations. Our team receives ongoing training on privacy requirements and best practices.

What Information We Collect

Our Minimal Data Approach

We practice data minimization - collecting only what is absolutely necessary to serve you effectively. We do not use tracking pixels, analytics cookies, or marketing automation tools.

Contact Form Information

When you reach out to us through our contact form, we collect only the information necessary to respond to your inquiry:

Your name and contact information (email address, phone number)
Organization name and size (to understand your needs)
Your message and service interests
Security verification (Google reCAPTCHA to prevent spam)

Essential Website Functions

Our website uses minimal technical information to function properly:

Session cookies (to maintain form state and security)
Security tokens (to prevent unauthorized submissions)
Basic server logs (for security and technical maintenance only)

What we don't collect: We do not use analytics tracking, marketing cookies, social media pixels, or any third-party tracking tools beyond essential security measures.

How We Protect and Use Your Information

Strictest Confidence Guarantee

All information you share with us is maintained in the strictest confidence and used solely for legitimate business purposes. We never sell, rent, or share your personal information with third parties for marketing purposes.

We use your information only for these essential purposes:

Service Delivery: Providing professional HR consulting services tailored to your needs
Direct Communication: Responding to your specific inquiries and providing relevant information about our services
Professional Follow-up: Maintaining our business relationship and providing ongoing support
Client Feedback: Maintaining optimal client relationships through personalized communication
Legal Compliance: Meeting our professional and legal obligations as an HR consulting firm
Security: Protecting against unauthorized access and ensuring data integrity

Important: We do not engage in mass marketing, automated communications, or data sharing with third-party marketing companies. Your information remains confidential and is used exclusively for providing you with professional HR consulting services.

Email Communications Policy

Our Current Email Practices

We maintain a strict, personalized approach to email communications. We do not send mass marketing emails, email blasts, or automated marketing campaigns.

What We Currently Send:

Direct Response Emails: Personalized responses to your specific inquiries and service requests
Service-Related Communications: Information directly related to your HR consulting needs and project updates
Client Relationship Management: Professional follow-up communications to maintain optimal client relationships
Legal and Compliance Updates: Important information about changes in HR regulations that may affect your organization

What We Do NOT Send:

Mass marketing emails or email blasts
Automated marketing campaigns
Newsletters (unless specifically requested)
Promotional content unrelated to your specific HR needs
Third-party marketing materials
Unsolicited promotional offers

Upcoming Communication Preferences Feature

We are committed to giving you full control over your communications with us. Soon, we will be implementing a comprehensive communication preferences system that will allow you to:

Opt-out of specific types of communications while maintaining essential service-related emails
Choose your preferred communication channels (email, phone, or both)
Set frequency preferences for different types of communications
Manage your contact preferences through a secure client portal
Unsubscribe from any communication at any time with immediate effect

Note: Even with opt-out preferences, we may still need to send you essential communications related to your active services, legal requirements, or security matters. We will always clearly identify these essential communications.

Current Opt-Out Process

If you wish to stop receiving communications from us at any time, you can contact us directly at info@mcleodwfs.com or call us at (667) 355-7237. We will process your request promptly and confirm the changes to your communication preferences.

Information Sharing - Our No-Share Policy

Clear Policy: We Do Not Share Your Information

We do not sell, rent, trade, or share your personal information with third parties for marketing, commercial, or non-essential purposes. Your data stays with us and is protected under professional confidentiality standards.

The only limited circumstances where information might be shared are:

Essential Service Providers: Our email hosting and website security services (all bound by strict confidentiality agreements)
Legal Obligations: Only if required by court order or legal process (we will notify you when legally permitted)
Your Express Consent: Only with your explicit, written permission for specific purposes
Emergency Safety: Only to prevent imminent harm to persons or property

Professional Standards: As HR professionals, we adhere to the highest standards of confidentiality. We understand the sensitive nature of employment and organizational information and treat all client data with the same level of protection we would expect for our own confidential business information.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure.

We regularly review and update our security practices to ensure the protection of your information.

Cookies - Minimal and Essential Only

Privacy-First Approach

We use minimal cookies - only what's absolutely necessary for security and basic website function. We do not use tracking cookies, analytics cookies, or advertising cookies.

Essential Cookies We Use:

Session Cookie: Maintains your form data and security state during your visit
Security Tokens: Prevents unauthorized form submissions and protects against attacks
reCAPTCHA: Google's anti-spam protection for our contact form

What We Don't Use:

Google Analytics or website tracking
Marketing or advertising cookies
Social media tracking pixels
Third-party behavioral tracking
Cross-site tracking tools

Cookie Control: You can disable cookies in your browser settings. This may affect form functionality but will not prevent you from accessing our content or contacting us directly via phone or email.

Your Rights and Choices

Legal Rights Under Data Protection Laws

Depending on your location and the applicable data protection laws, you have specific legal rights regarding your personal information. We are committed to honoring these rights and providing transparent processes for exercising them.

Your Rights Include:

Right to Access: Request access to your personal information and details about how we process it
Right to Rectification: Request correction of inaccurate or incomplete information
Right to Erasure: Request deletion of your personal information (subject to legal requirements)
Right to Portability: Request a copy of your data in a structured, machine-readable format
Right to Restrict Processing: Request limitation of how we process your information
Right to Object: Object to certain types of processing
Right to Withdraw Consent: Withdraw consent where processing is based on consent
Right to Non-Discrimination: Not be discriminated against for exercising your privacy rights
Right to Opt-Out of Communications: Request to stop receiving emails or other communications from us at any time

How to Exercise Your Rights:

To exercise any of these rights, please contact us using the information provided below. We will:

Respond to your request within the timeframe required by applicable law
Verify your identity to protect your privacy and security
Provide clear information about our decision and any applicable appeal rights
Not charge fees for reasonable requests (fees may apply for excessive or repetitive requests)

Special Considerations for HR Data

As HR professionals, we may be subject to legal obligations that require us to retain certain information for specific periods. We will clearly communicate any such requirements and work with you to find appropriate solutions that respect both your rights and our legal obligations.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.

Children's Privacy

Our services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards to protect your information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

Posting the new Privacy Policy on this page
Updating the "Last updated" date
Sending you an email notification (for significant changes)

We encourage you to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

McLeod Workforce Solutions

Email: info@mcleodwfs.com

Phone: (667) 355-7237

Service Areas: Multiple markets including Washington DC Metro Area, Florida, and Jamaica.

Our Professional Commitment to You

As certified HR professionals (SHRM-CP), we understand that trust is the foundation of every successful business relationship. Your privacy and confidentiality are not just legal obligations—they're core to our professional values.

This Privacy Policy reflects our actual practices and is effective as of the date listed above. We review and update our privacy practices regularly to ensure they meet the highest professional standards.